What IRS Form W-2 (2024) Is For
Employers issue IRS Form W-2 to report employee wages, federal income tax withholding, and Social Security information. The form lists employee names, accurate Social Security Numbers, and required federal wage information. Employers file paper copies through the SSA using the official SSA.gov submission page.
Employees use Form W-2 to confirm wages, review income tax amounts, and verify state details. Each employee checks entries against payroll records that were most recently reviewed or updated. An accurate review helps employees meet Friday filing expectations and prevent reporting delays.
SSA systems update earnings histories across federal programs using submitted information. Each employee reviews the security indicators provided within the account to confirm secure access. The form supports W-2 reporting duties and helps agencies maintain accurate taxpayer records.
For more wage reporting resources, visit our Payroll & Employment Tax Forms section.
When You’d Use IRS Form W-2 (2024)
Employees use Form W-2 when they prepare individual income tax returns for the applicable year. Each employee should confirm mailing dates, review certified mail options, and confirm that all updated entries appear accurately. Employers must file the form on time to help employees comply with federal deadlines.
Workers who need replacement forms may request a new copy through employer payroll services or SSA account access. Each request should include the correct date, accurate names, and complete mailing information. The IRS.gov page offers guidance that helps employees choose the correct steps for delayed documents.
Employees may use the form when they update personal records that affect current or future returns. Each employee should select secure methods when requesting sensitive information. Careful review helps individuals avoid unnecessary issues during filing.
Key Rules or Details for 2024
The 2024 rules include updated wage limits, revised withholding details, and current SSA program requirements. Each employee should review all applicable entries related to income tax, Social Security wages, and Medicare withholding. Updated information ensures accurate reporting across all applicable jurisdictions.
Employers must follow filing expectations that apply to PA, the District of Columbia, Guam, and the Virgin Islands. These jurisdictions require accurate reporting that aligns with federal instructions and SSA updates. Each employer must file complete forms that reflect the correct wage and tax details.
Employees must review the information type listed in each section to confirm accuracy before submission. SSA services support individuals who need help locating their records across multiple states. Updated rules appear on the official SSA.gov page.
Step-by-Step (High Level)
Step 1: Employees review personal entries that include names, Social Security Numbers, and employer details. Each employee compares these entries with payroll records to confirm accurate reporting. This first step helps employees prevent filing mistakes that interfere with federal processing.
Step 2: Employees check wage amounts, income tax withholding, and state information for accuracy. Each employee reviews each figure before signing the return documents to ensure proper reporting. This second step helps employees prepare records that support accurate entries for future filing periods.
Step 3: Employees save a copy in a secure account with Business Services Online access. Each employee may register for an SSA account to view earnings histories and confirm correct postings. This third step helps employees maintain documentation that supports annual filing requirements.
Common Mistakes and How to Avoid Them
Many taxpayers experience delays when Form W-2 filings contain preventable errors. Early identification strengthens compliance and protects federal wage records. Careful preparation increases the likelihood that submitted information posts correctly across IRS and SSA systems.
- Incorrect Social Security Number: This mistake appears when digits are transposed on wage records, and the taxpayer avoids the error through verification against official identification.
- Mismatched Employer Identification Number: This issue occurs when the EIN differs from registered employer data, and the taxpayer prevents it through confirmation with payroll records.
- Incomplete State Wage Reporting: This problem occurs when state wages or withholding fields remain blank, and the taxpayer avoids it through review of year-end summaries.
- Missing Required Attachments: This mistake occurs when supporting documents are omitted, and the taxpayer prevents it through confirmation of all required schedules.
- Incorrect Withholding Totals: This issue appears when reported withholding does not match payroll reports, and the taxpayer avoids it through reconciliation before submission.
All of these are examples of common business tax problems, which can often be resolved by careful review and professional assistance.
What Happens After You File
The IRS reviews each filed return and compares the information against employer submissions. SSA systems review wage records to update employee earnings accurately. Each employee should keep a copy to confirm proper reporting.
Employees may receive notices when wages or state entries differ from employer filings. Each employee should update records promptly to prevent additional correspondence. Individuals may review the notice instructions to determine the appropriate steps for resolving discrepancies.
Each employee benefits from maintaining an SSA account with secure access to current information. Updated records help employees prepare for future filings. The process supports accurate reporting throughout each tax year.
Individuals who need help with form requirements can visit our IRS Form Help Center.
FAQs
What should you do if your W-2 does not arrive on time?
Your employer should review your mailing information and provide a new copy when delays occur. The IRS can assist with wage information if your employer cannot provide the form. The SSA website includes a page review notation that directs individuals to current guidance.
How do multiple W-2s affect federal and state filing?
Each employee must file every W-2 to ensure accurate wage reporting across federal and state systems. Employers submit each form to the SSA to maintain complete Social Security Numbers and wage records. Accurate entries help agencies create consistent information for annual processing.
Why must W-2 entries match employer and SSA records?
Each entry must match employer data to prevent mismatches during processing. SSA systems rely on correct Social Security Numbers to apply wages to the proper account. Accurate entries support reliable reporting for future work and benefit calculations.
How can individuals use Business Services Online for wage verification?
Individuals may create an account to review earnings information that appears on their records. The platform provides access to posted wages and other details connected to Form W-2. The system helps individuals confirm that employer submissions appear correctly.
How can individuals request wage details when an employer closes?
Employees may contact the payroll service that handled prior submissions. The IRS can provide a wage transcript that supports filing when Form W-2 is not available. SSA records offer additional wage details connected to W-2 entries for the applicable year.
