What Form 8809 (2013) Is For
Form 8809 (2013) serves as the official application for an extension of time to file information returns with the Internal Revenue Service. It provides businesses, organizations, and individuals additional time to file forms that report income, dividends, payments, and similar financial transactions. The form applies to several return types, including W-2, 1098, 1099, 3921, and 8027, which require accurate and timely submission to remain compliant.
It grants a 30-day automatic extension when completed correctly and submitted by the appropriate due date. It does not extend the time to send recipient statements. Each filer must provide a valid Employer Identification Number or Social Security Number.
When You’d Use Form 8809 (2013)
Businesses file Form 8809 when they cannot meet the expected due date for submitting information returns to the Internal Revenue Service. Unexpected events such as system errors, staffing shortages, or waiting for corrected data often require an extension. Filing early helps prevent delays in IRS processing and ensures a timely acknowledgment of the request.
Filers may submit an extension request electronically through the FIRE System or mail a paper form if there are 10 or fewer filers. The electronic filing method is faster and automatically displayed online after submission. Accessing the e-file system requires a valid Transmitter Control Code.
Key Rules or Details for 2013
The Internal Revenue Service established specific filing procedures for the 2013 tax year to ensure accurate and timely extension requests. Filers must carefully follow the official sequence of actions to comply with reporting criteria and avoid processing issues. These rules apply to all filers, including businesses and foreign entities that submit information returns.
Filers should complete the following steps: file after January 1 but before the original due date, select the appropriate box on Line 6, and include all required details, such as business name, Employer Identification Number, address, and telephone number. Those filing for more than 10 filers must use the FIRE System for electronic filing.
Foreign entities must include complete contact information. The automatic extension grants 30 days, and any additional time requires supporting documentation. Meeting these requirements ensures faster processing and accurate IRS record updates.
Step-by-Step (High Level)
Form 8809 follows a defined process that helps filers maintain compliance with Internal Revenue Service requirements. Each action must be completed accurately to prevent processing issues or rejection. Filers should review every detail before submission.
- Step 1: Gather Required Information
Include the filer’s full name, Employer Identification Number, contact telephone number, and mailing address. Verify that all entries match IRS records. - Step 2: Identify the Returns
Select the appropriate box for each information return type, such as Forms 1099, 5498, and 3921. Confirm all selections are accurate before filing. - Step 3: Choose the Submission Method
For 10 or fewer returns, mail or fax the paper form. For larger filings, use e-filing through the FIRE System with your Transmitter Control Code. - Step 4: Submit Form 8809
File electronically or through the mail before the original due date and retain proof of submission. - Step 5: Request Additional Time
Provide a written explanation and supporting documentation when requesting an additional extension.
Common Mistakes and How to Avoid Them
Filers often encounter issues when completing Form 8809, which can delay approval or result in rejections by the Internal Revenue Service. Paying close attention to accuracy, submission method, and documentation requirements helps ensure compliance and timely processing. Each potential error can be avoided with careful review and proper preparation.
Late submission is one of the most common errors because the IRS does not grant retroactive extensions. Incorrect information, such as misspelled names, inaccurate Employer Identification Numbers, or wrong mailing addresses, can also result in delayed acceptance. Paper submissions for more than 10 filers are rejected, making the electronic filing method essential for larger entities.
Missing documentation and incomplete signatures are common mistakes that can render a submission invalid. Reviewing all entries before you submit Form 8809 prevents penalties, processing delays, and rejected data within IRS systems.
What Happens After You File
When you file Form 8809, the Internal Revenue Service automatically grants a 30-day extension of time if it is submitted correctly by the original due date. Electronic filing through the FIRE System provides on-screen confirmation, which is automatically displayed online; in contrast, paper forms require additional mailing and department processing time. Filers should retain confirmation records for future reference.
After Submission Review
The IRS reviews additional extension requests separately and approves only those that meet specific instructions and qualifying conditions, such as illness or system failure. A confirmation letter will be mailed if your application is approved. If the information is incomplete, further contact may be required. Filing information returns electronically supports timely compliance for future reporting cycles.
Frequently Asked Questions
What is Form 8809?
Form 8809 allows filers to request additional time to file information returns with the Internal Revenue Service. The form applies to various tax-year filings, including income and payment reports, and must include the filer’s Employer Identification Number, address, and contact telephone number. Completing and submitting the form correctly helps prevent delays or penalties for late filings.
What is the due date for submitting Form 8809?
The Internal Revenue Service requires Form 8809 to be submitted by the original due date of the information returns. Filers must ensure that all information provided is complete and accurate before submission. Submitting early allows sufficient processing time for approval and acknowledgment.
How does electronic filing work through the FIRE system?
The FIRE System enables the electronic filing of information returns, resulting in faster processing and more efficient management of tax information. Filers who use this electronic filing method must have a valid Transmitter Control Code and access to the system. Confirmation of submission is automatically displayed online when the form is filed electronically.
Can I mail a paper form instead of filing electronically?
Yes, filers submitting 10 or fewer information returns may send a paper form through mail or fax. Businesses filing more than 10 returns are required to use e-filing through the FIRE System, as per IRS-specific instructions.
How can I request an additional extension of time?
To request an additional extension, submit a written explanation and any supporting documentation before the first 30-day automatic extension expires. The IRS reviews each request under certain conditions, such as data loss or technical issues. Following the instructions provided ensures timely review and helps prevent penalties for failure to file.
